1. DEFINITIONS
In this Agreement, the following expressions shall, unless the context otherwise requires, have the following meanings:
1.1. “Additional Regulations” means the regulations issued by the Venue Owner in relation to the Event.
1.2. “Agreement” means the Registration Form and these Terms and Conditions.
1.3. “Attendee” or “you” means the person who has submitted a Registration Form or otherwise accesses or attends the Event.
1.4. “Cancellation Charges” means the cancellation charges, if any, payable by you as set out in the Registration Form or applicable registration materials.
1.5. “Confidential Information” means: (a) this Agreement; (b) all technical, operational, financial, commercial, and other information relating to the Organizer, its affiliates, and/or the Event; and (c) any other information or data in any form that is marked as confidential or that would reasonably be considered confidential under the circumstances.
Confidential Information does not include information that: (i) is independently developed by you without use of Confidential Information; (ii) is rightfully provided to you by a third party without confidentiality obligations; or (iii) becomes publicly available through no breach of this Agreement by you.
1.6. “Event” means the physical, virtual, or hybrid event for which you have applied to register, including any related on-site or off-site activities.
1.7. “Event IP” means all Intellectual Property Rights in respect of the Event, including: (a) all content in any form submitted by you at or in connection with the Event; and (b) all presentations, documentation, materials, websites, platforms, and other content created, published, or otherwise made available by us or third parties as part of the Event, including Recordings.
1.8. “Fee” means the fee or fees payable by you to us to attend the Event, if any, as set out in the Registration Form or applicable registration materials.
1.9. “Force Majeure Event” means an event or series of connected events outside of our reasonable control and/or the reasonable control of our subcontractors, suppliers, or Venue Owner, including a pandemic, epidemic, public-health emergency, strike or other labor dispute, failure of a utility service, transportation network, communications service, or technology platform, act of God, war, riot, civil commotion, terrorism, malicious damage, governmental order or direction, accident, fire, flood, severe weather, or venue unavailability.
1.10. “Intellectual Property Rights” means all intellectual-property and related rights, including trademarks, service marks, copyrights, design rights, patents, trade secrets, know-how, confidential information, database rights, publicity rights, and goodwill, whether existing now or in the future, anywhere in the world, and whether registered or unregistered.
1.11. “Organizer,” “we,” “us,” or “our” means Nineteen Americas Inc., a Delaware corporation, with its principal place of business at 131 Dartmouth Street, 4th Floor, Boston, Massachusetts 02116, and its affiliates.
1.12. “Organizer Marks” means any logo, trademark, service mark, trade name, or word mark owned or used by us in connection with the Event.
1.13. “Organizer Regulations” means additional rules and regulations relating to the operation of the Event, including those set out in any event guide, code of conduct, Event website, mobile application, or other materials provided or made available to you by us.
1.14. “Owner” means the owner, operator, or proprietor of the Venue, together with its agents, employees, contractors, and representatives.
1.15. “Platform” means any application, website, virtual-event environment, mobile application, or other technology platform that is provided by us or a third party through which the Event, or any part of it, is made available.
1.16. “Platform Terms” means any terms, conditions, rules, or regulations governing use of the Platform.
1.17. “Recordings” means digital copies, photographs, audio recordings, video recordings, livestreams, and other recordings made at or in connection with the Event that may feature your name, image, likeness, voice, statements, or participation.
1.18. “Registration Form” means your application or registration to attend the Event, whether submitted online, by email, or otherwise.
1.19. “Registration Date” means the date on which your Registration Form is accepted by the Organizer in accordance with clause 2.3.
1.20. “Terms and Conditions” means these Visitor Terms and Conditions, as may be amended in accordance with clause 5.1(e).
1.21. “Venue” means the physical location in which the Event, or any part of it, takes place.
1.22. In light of the meanings given above to “we” and “you,” references to “us,” “our,” and “your” shall be construed accordingly.
1.23. The words “include,” “includes,” and “including” shall be construed as meaning “including, without limitation”.
2. REGISTRATION AND ENTRY
2.1. Entry to the Event is:
(a) intended for business professionals in the industry to which the Event relates;
(b) subject to availability;
(c) conditional upon your production of appropriate identification, in our discretion;
(d) strictly limited to persons aged eighteen (18) or over, except persons approved by us in advance in writing and accompanied by a parent, legal guardian, or other responsible adult; and
(e) conditional upon your compliance with clause 4.1.
2.2. We reserve the right to accept or reject any Registration Form in our sole discretion.
2.3. Acceptance of your Event registration by us shall occur:
(a) when we notify you by email or other written communication that your registration has been successful; or
(b) if you submit a Registration Form at the Event, when we grant you entry to the Event,
in each case, once payment of any applicable Fee has been received by us in full.
2.4. On acceptance of your Event registration, you may be issued an attendee badge, ticket, online account details, access credentials, or other information enabling you to access the Event. These items are personal to you and must not be sold, transferred, shared with, or used by any other person. In accordance with clause 5.1, such items may be withdrawn, suspended, or revoked by us.
2.5. If you submit a Registration Form on behalf of another individual, you represent and warrant that you have authority to do so and that you have made that individual aware of, and obtained that individual’s agreement to, this Agreement.
2.6. Third parties may attempt to misrepresent themselves as being affiliated with, endorsed by, or authorized by us or the Event, including by offering attendee lists, hotel accommodations, travel arrangements, or other related products and services. We do not sell attendee lists to third parties and do not authorize any third party to sell attendee lists on our behalf. Exercise caution when dealing with, or being solicited by, any third party claiming to be associated with us or the Event. We shall not be responsible or liable for any loss, cost, expense, or damage which may arise from your interactions with unauthorized third parties. If you receive any suspicious communication or otherwise have questions relating to the Event, contact us at info.americas@nineteengroup.com.
3. PAYMENT
3.1. In consideration for entry to the Event, you shall pay us any applicable Fee as set out in the Registration Form or applicable registration materials.
3.2. Unless otherwise agreed by us in writing, all sums due to us from you shall be paid in full before the Event, to the account or by the payment method specified in the Registration Form, invoice, or registration materials.
3.3. We reserve the right to refuse you entry to the Event until we have received cleared funds for all payments due from you.
3.4. Unless otherwise stated, all sums are stated in U.S. dollars and are exclusive of applicable sales, use, excise, value-added, or similar taxes, which you shall pay to us in addition where applicable.
3.5. We may accept payment by credit card, check, wire transfer, purchase order, or another payment method approved by us. We reserve the right to refuse any method of payment.
3.6. You shall not be entitled to withhold any payment in whole or in part on the ground that you have a claim, counterclaim, or setoff against us.
3.7. If we accept a purchase order, it shall be accepted solely to identify the applicable Event, attendee, quantities, and Fees. All other terms contained in the purchase order are rejected and shall have no force or effect.
4. ATTENDANCE
4.1. In connection with and while attending the Event, you shall:
(a) comply with our reasonable instructions and directions, all applicable laws, Additional Regulations, Organizer Regulations, and Platform Terms;
(b) comply with all rules, regulations, directions, and other requirements that we display at the Event or otherwise notify you of in relation to the health, safety, security, and welfare of Event participants and attendees;
(c) comply with any screening, access, safety, or public-health requirements applicable to the Event;
(d) not infringe the Intellectual Property Rights, privacy rights, publicity rights, confidentiality rights, or other rights of any person or entity;
(e) conduct yourself in a professional manner that preserves the reputation, security, and goodwill of the Event;
(f) not engage in unlawful, threatening, abusive, discriminatory, harassing, disruptive, or unsafe conduct;
(g) not photograph, film, record, livestream, republish, broadcast, or otherwise disseminate any part of the Event, unless otherwise agreed by us in advance in writing;
(h) not distribute printed materials, solicit business, canvass attendees, conduct surveys, or otherwise engage in commercial or promotional activity at the Event without our advance written authorization;
(i) not access, monitor, copy, extract, harvest, scrape, crawl, index, or otherwise use automated or systematic means, including a robot, bot, spider, scraper, data-mining tool, artificial-intelligence tool, or similar process, to access or collect data from the Event, any Platform, attendee lists, exhibitor lists, or related materials, whether in whole or in part;
(j) not bypass or attempt to bypass any technical measures, security controls, or access controls we put in place to protect the Event or any Platform, including measures designed to prevent automated access, data extraction, or unauthorized use of information; and
(k) not systematically collect, aggregate, compile, use, disclose, sell, or otherwise exploit the personal data or contact details of other attendees, exhibitors, sponsors, or participants for commercial purposes without our prior written consent.
4.2. You acknowledge that you shall be solely responsible for:
(a) your own costs of attendance, including travel, lodging, meals, and incidental expenses, unless otherwise stated in the Event registration; and
(b) ensuring that you have the technical functionality, equipment, internet connection, and compatibility necessary to access any Platform.
4.3. You acknowledge that attendance at the Event, including related on-site and off-site activities, may involve risks of injury, illness, exposure to communicable diseases, property damage, loss, or other harm. You voluntarily assume all such risks to the maximum extent permitted by applicable law.
4.4. You are responsible for your personal property. We shall not be responsible for loss, theft, or damage to your property, except to the extent directly caused by our gross negligence or willful misconduct.
4.5. In respect of any Recordings, you hereby:
(a) grant us a worldwide, perpetual, irrevocable, royalty-free right to use, reproduce, edit, adapt, publish, display, distribute, transmit, and otherwise use your name, image, likeness, voice, statements, and participation as captured in the Recordings for Event-related, promotional, educational, editorial, archival, and commercial purposes, in any medium now known or later developed; and
(b) waive any moral rights, publicity rights, approval rights, rights to royalties or compensation, and claims relating to or arising from the authorized use of the Recordings.
4.6. You grant us a non-exclusive, worldwide, perpetual, royalty-free right to use your company name, trade names, trademarks, service marks, logos and other brand identifiers for the purpose of identifying you as an attendee of the Event and promoting the Event.
5. OUR RIGHTS
5.1. We shall be entitled to:
(a) refuse any person admission to, or remove any person from, the Event:
(i) whose presence, in our opinion, is likely to create a nuisance or otherwise be detrimental to the Event, its participants, or its security; or
(ii) who breaches any of the requirements set out in clauses 2.1 or 4.1;
(b) conduct Recordings and use them anywhere in the world for the purposes described in clause 4.5, without payment or other compensation to you;
(c) alter the position, layout, content, speakers, programming, and/or features of the Event;
(d) alter the Venue, format, dates, opening hours, duration, and other arrangements for the Event, subject to clauses 6.5 and 6.6; and
(e) amend these Terms and Conditions from time to time by uploading the amended version to our website, registration portal, or other Event platform. Continued attendance at or participation in the Event after the effective date of an amendment constitutes acceptance of the amended Terms and Conditions.
6. CANCELLATION
6.1. If a Fee has been paid or is payable for your attendance at the Event and you wish to cancel your registration following the Registration Date, you must send us written notice of cancellation at 131 Dartmouth Street, 4th Floor, Boston, Massachusetts 02116.
6.2. In the event that you:
(a) request to cancel your Event registration in accordance with clause 6.1; or
(b) fail to meet your payment obligations, whether as to the amounts due or dates of payment,
we shall be entitled to cancel your Event registration, apply any Cancellation Charges, if applicable, and reallocate your place.
6.3. Unless otherwise stated in the Registration Form or applicable registration materials, Fees are nonrefundable. We may, in our discretion, permit a substitute attendee from the same organization or issue a credit toward a future event organized by us.
6.4. If it becomes impossible, unlawful, unsafe, commercially impracticable, or inadvisable to hold the Event as a result of a Force Majeure Event, we may, in our absolute discretion:
(a) change the format, location, and/or date of the Event;
(b) curtail the Event;
(c) convert the Event to a virtual or hybrid format; or
(d) cancel the Event.
6.5. In the circumstances specified in clause 6.4, you agree and acknowledge that we shall not have liability to you, including any obligation to reimburse travel, lodging, meals, or other attendance-related expenses, or for any loss or damage suffered by you arising from the change, curtailment, postponement, or cancellation of the Event.
6.6. We reserve the right to alter the content, timing, date, format, and/or location of the Event for any reason without liability to you. We will provide notice of material alterations as soon as reasonably practicable.
6.7. If the Event is materially altered or cancelled by us for reasons other than a Force Majeure Event and you have paid a Fee to attend the Event, we may, in our discretion, provide a refund or credit for a future event organized by us.
6.8. Any refund or credit issued under clause 6.7 shall:
(a) not exceed the Fee actually paid by you to attend the Event, less the value of any services received by you from us or on our behalf, calculated by us in good faith as at the date of your request; and
(b) be issued within a reasonable period after your request is approved.
7. INTELLECTUAL PROPERTY
7.1. You acknowledge and agree that all Event IP is owned by, licensed to, or shall otherwise vest in us or our licensors.
7.2. You shall not distribute, reproduce, modify, store, transfer, publish, display, sell, license, create derivative works from, make commercial use of, or otherwise exploit any Event IP, including any presentations and the content therein, without our prior written consent.
8. DATA PROTECTION & PRIVACY
8.1. In performing our obligations under this Agreement, we shall comply with Applicable Privacy Laws relating to the Processing of Personal Information.
8.2. The following terms shall have the meanings given to them below:
(a) “Applicable Privacy Laws” means applicable U.S. federal, state, and local laws and regulations relating to the collection, use, disclosure, sale, sharing, security, retention, or other processing of personal information, as amended from time to time; and
(b) “Personal Information” and “Processing” shall have the meanings given to them under Applicable Privacy Laws, where applicable.
8.3. When you submit a Registration Form to us or otherwise contact us, you acknowledge that your Personal Information shall be processed by us in accordance with our Privacy Policy, which can be found at Privacy policy – Nineteen Group Ltd
8.4. If you would like to update your communications preferences or exercise applicable privacy rights, please contact us at data@nineteengroup.com.
8.5. In particular, please be aware that your Personal Information may be shared with:
(a) Event attendees, exhibitors, partners, sponsors, and/or other participants where you have specifically requested or participated in a networking service;
(b) Event sponsors where you register for, attend, or participate in a sponsored session or other sponsored part of the Event; and
(c) exhibitors, sponsors, or partners where you permit them to scan your badge or otherwise provide them with your information.
8.6. Where Personal Information is shared with or collected by sponsors, exhibitors, partners, or other third parties in accordance with this clause, those organizations may act as independent controllers or businesses under Applicable Privacy Laws and may contact you regarding their products or services in accordance with their own privacy policies and applicable law.
8.7. Please read our Privacy Policy carefully to ensure that you understand its content.
9. LIABILITY
9.1. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE PROVIDE THE EVENT, EVENT IP, AND PLATFORM ON AN “AS IS” AND “AS AVAILABLE” BASIS AND DISCLAIM ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, AVAILABILITY, AND UNINTERRUPTED OR ERROR-FREE OPERATION.
9.2. Our aggregate liability to you, whether such liability arises in contract, tort, including negligence, or otherwise, for any damages, loss, costs, claims, or expenses of any kind arising out of or in connection with this Agreement, shall be limited to an amount equal to the Fee paid by you to us to attend the Event.
For the avoidance of doubt, where no Fee has been paid, such amount shall be deemed to be zero.
9.3. We shall not be liable to you for:
(a) loss of profit, loss of revenue, loss of business opportunity, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill;
(b) any indirect, incidental, special, exemplary, punitive, or consequential damages, loss, costs, claims, or expenses of any kind; or
(c) any outage, downtime, technology, connectivity failure, or delay in respect of the Platform.
9.4. You acknowledge that you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise, or assurance, whether negligently or innocently made, other than as expressly set out in this Agreement; provided that this clause shall not limit or exclude our liability for fraud or fraudulent misrepresentation.
9.5. Nothing in this Agreement shall limit or exclude either party’s liability for:
(a) death or personal injury caused by that party’s negligence, where such liability cannot lawfully be excluded;
(b) fraud or fraudulent misrepresentation;
(c) gross negligence or willful misconduct, to the extent such liability cannot lawfully be excluded; or
(d) any other liability that cannot be limited or excluded by applicable law.
9.6. You shall defend, indemnify, and hold harmless us, our affiliates, and our respective officers, directors, employees, agents, contractors, sponsors, Venue owners, licensors, successors, and assigns from and against any third-party claims, damages, losses, liabilities, costs, and expenses, including reasonable attorneys’ fees, arising out of or relating to:
(a) your breach of this Agreement;
(b) your negligence, willful misconduct, or violation of applicable law; or
(c) any damage caused by you or your guests to the Venue, Event property, or any person or entity.
10. TERM AND TERMINATION
10.1. This Agreement shall remain in force from the Registration Date until the earlier of the close of the Event or the date of earlier termination in accordance with this Agreement (the “Term”).
10.2. You may terminate this Agreement immediately by giving written notice to us if we:
(a) have committed a material breach of any of our obligations under this Agreement, and have not remedied that breach, if capable of remedy, within fourteen (14) days after receiving written notice requiring us to do so.
10.3. We shall be entitled to terminate this Agreement and your registration immediately in the event that you:
(a) materially breach the terms of this Agreement; or
(b) breach any of your obligations set out in clause 4.1.
11. FORCE MAJEURE
Without prejudice to the remainder of this Agreement, we shall not be deemed to be in breach of, or otherwise liable to you for, any failure or delay in performing any of our obligations under this Agreement that occurs as a result of a Force Majeure Event.
12. GENERAL
12.1. This Agreement contains the entire agreement and understanding between the parties and supersedes all prior agreements, understandings, or arrangements, whether oral or written, relating to its subject matter.
12.2. No failure or delay by either party to exercise any right or remedy provided under this Agreement or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.
12.3. Unless otherwise set out in this Agreement or approved by us in writing, you agree that you shall:
(a) use all reasonable care to preserve the confidentiality of our Confidential Information;
(b) use our Confidential Information only to exercise your rights and fulfill your obligations under this Agreement; and
(c) not disclose our Confidential Information except:
(i) to your employees, affiliates, agents, or professional advisers who need to know it, are subject to legal or contractual confidentiality obligations, and are bound by obligations at least as protective as those set out in this Agreement; or
(ii) where required by law, provided that, where permitted by law, you give us prompt written notice of the required disclosure.
12.4. This Agreement shall not create, nor shall it be construed as creating, any partnership, joint venture, endorsement, employment, fiduciary, or agency relationship between the parties.
12.5. You are not permitted to resell, transfer, assign, or otherwise dispose of any of your rights or obligations arising under this Agreement.
12.6. In the event of termination or expiry of this Agreement for any reason, the following clauses, together with any other clauses that by their terms or implication ought to survive, shall survive: 4.3, 4.4, 4.5, 7, 8, 9, 11, and 12.
12.7. This Agreement and the rights and obligations of both parties shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts, without regard to its conflict-of-laws principles.
12.8. The parties irrevocably agree to submit to the exclusive jurisdiction of the state and federal courts located in Boston, Massachusetts in respect of any dispute arising out of or in connection with this Agreement.
12.9. Notices to us must be sent to:
Nineteen Americas Inc.
131 Dartmouth, 4th Floor
Boston, MA 02116
Email: info.america@nineteengroup.com
We may send notices to you using the contact information provided in your Registration Form.
These terms were last updated in October 2026.